Author: ezfacility

Time To Partner Up

Time To Partner Up

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Recently in this space, I talked about rewards programs—how much I love them, how popular they’re with consumers in general, and how well they can work for the sports and fitness industries. Now I want to take on something related and equally powerful: partnership programs. Do you partner up with local businesses? If not, it’s time to consider how doing so might benefit you, your clientele, and your whole community.

As with rewards programs, cultivating partnerships with local businesses is a great way to boost member loyalty by increasing the value of what you have to offer. It works like this: Your gym, sports venue, training center, fitness facility, or health club. Partners up with local businesses that agree to offer discounts when your members present their membership cards. In return, you offer those businesses something: maybe the chance to advertise to your clientele, maybe free memberships for their employees, maybe discounts at your facility for their customers.

Club Business International offers a couple of examples to show how such a program benefits all parties involved. Gainesville Health and Fitness Centres (GHFC), with three clubs in Gainesville, Florida, has been operating its Members Savings Program for about forty years. All 27,000 GHFC members have the option of presenting their membership cards to more than 100 local firms that provide discounts to the members. Debra Lee, the company’s director of marketing, explains that when Joe Cirulli,owner and president, was brainstorming ways to help customers cut the cost of their gym memberships back in the 1970s, he landed on creating business partnerships. “His idea,” Lee told Club Business International, “was to identify local businesses that [club members] used on a regular basis, and to offer discounts that would help offset the cost of membership.” In return, GHFC subtly advertises partner businesses to club members.

Miramont Lifestyle Fitness, in Fort Collins, Colorado, is another club with a list of partner vendors. Partners provide discounts to Miramont’s members, along with special discounts that occur quarterly, to coincide with the club’s member appreciation days. In return, Miramont provides club passes for partners’ employees and advertises their businesses via newsletters, TV , andQR codes.

When do you let members know about the partnership opportunities? The answer, when they’re trying to decide whether or not to sign up. That’s when the added value that these programs bring to your facility will kick in—prospective members will realize they’re getting so much more than just a gym membership. As for existing members, they’ll never want to leave.

Create such a program by first seeking out local businesses likely to serve a clientele similar to yours: health food shops, hair salons, spas, sporting goods stores. Make sure your top sales person is the one approaching potential partners. You want someone who conveys a real sense of being invested in the program and in your facility, someone who can really make the value of the program clear. Finally, hammer out the details. This includes, what exactly will the partnership consist of, how will you benefit each other, give the program a name and start advertising it widely on social media, via email blasts, and in-house. Just make sure you’re ready to launch it right away, because your members will jump at the chance to sign up.

Helping Your Clients Through Injuries

Helping Your Clients Through Injuries

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The other day, a friend of mine told me an interesting story. She’s no athlete, but for 2014 she made a New Year’s resolution to get in shape. She starting running three days a week and she joined a gym. Against all odds, she stuck with her resolution, and ten months into it she looks great and says she feels better than she ever has. Except for her ankle. About three months after she launched her new workout routine, my friend twisted her ankle, and it’s never been quite the same.
I asked her how she manages to stay committed to an exercise program even with an injury. Wasn’t she tempted just to quit? This is where the interesting story comes in: She was tempted to quit, my friend said. She was on the verge of doing so. But the staff at her gym encouraged and supported her so much that she felt she couldn’t.
Shocking, isn’t it? But it shouldn’t be. This is how it should work. After my friend left the ER months and months ago, she headed straight to her gym. She had reserved a spot in a spin class for that morning, and she couldn’t imagine not going through with the class (even though her doctor had told her to keep her foot up and rest). By the time she reached the front desk, though, my friend broke down—her ankle clearly hurt too much for a spin class that day. My friend feared it hurt too much to allow for exercise ever again, and, through tears, told the front desk staff she wanted to cancel her membership. The receptionist came around from behind the desk and gave my friend a hug. She listened to the problem, and then walked her down the hall to the office of the gym’s Fitness Concierge.
The concierge told her to relax. “She said it was okay to miss a class. She said it was no big deal. Then she made me tea and handed me a chocolate chip cookie. She claimed it was a healthy version of the standard recipe, but she said it with a wink, and then I realized that it’s okay to miss class for a day, or even a week. It’s okay to eat a cookie if it makes you feel better. Because of her words and kindness, a great rush of relief went through me and I could think clearly again. Somehow, I needed her permission to not be a perfect exerciser.” The concierge also pulled over a chair so my friend could put her foot up, told her she could stay there in her office for as long as she liked, and started cracking jokes. “Soon she had me laughing about people falling over during aerobics classes,” my friend said. She squeezed her in for a consultation with a personal trainer who had experience dealing with injuries and with a physical therapist. The trainer gave her tips for adapting her workout. The physical therapist showed her simple stretches she could do to speed up her recovery.
I love this story. I love that my friend’s gym offered immediate, personalized comfort and care—and that it was true for everyone from the front desk staff to the physical therapist. I actually called her gym and asked for a tour, even though I’m fond of my own facility; I’m considering switching now. How are things at your facility? Does your staff know how to help clients handle injuries? Can they reassure an injured client and help him or her figure out how to push ahead with workout goals safely? Can they offer something we don’t usually expect from places of business—a bit of mothering? These things could go a long way toward boosting member retention and gaining new clients. Maybe it’s time to gather everyone together for a lesson on sympathetic responses.

Supporting Your Female Clients

Supporting Your Female Clients

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You’ve probably heard the saying before: “Women hold up half the sky.” But, in fact, they may hold up most of your fitness facility. Research suggests that women drive 70 to 80 percent of consumer spending worldwide. Moreover, women, much more than men, engage in word-of-mouth publicity—they talk about their experiences with businesses, products, and service-providers, and, in their social circles. They hold a great deal of influence over the way others choose to spend money. Given that women also purchase fitness-related products and services more often than men do, what does all this mean for your health club?
It means it’s time to design ad campaigns better geared toward them. Here are a few tips for doing so.
First, put away the pink paint, lacy towels, and flower arrangements. The way to show women that other women are comfortable using your gym is not to advertise their presence through pretty embellishments but to highlight the fact of their presence. Using posters, brochures, and social media postings that show women looking serious about their workouts and happy to be in your facility will suggest that you cater to their needs. Supporting breast cancer awareness and making sure members and potential members know you do shows that women’s issues are important to you. Offering—and heavily advertising—childcare programs demonstrates that your club understands the logistics many women must juggle.
Loading your marketing materials with images of women is not enough, however. You must also create real programming for women. Do you offer women-only high-intensity interval training classes, extra women-only swim times, or self-defense classes for women? Do you offer co-ed basketball leagues or squash tournaments? Make your programming for women solid, and then talk it up as much as possible. Highlight your offerings on social media. Send emails. Offer prospective clients chances to take part for free, and invite current members to bring a friend at no charge.
On that note, make sure you’re advertising in establishments and publications that cater to women. Is there a clothing boutique or nail salon near the gym? Ask if you can hang flyers announcing a new women-only cycling class. Partner with local businesswomen’s associations and request that they include mention of your facility in their next newsletter. If you have branches nationally, consider buying ad space in magazines like Self, Women’s World, and Women’s Health.
Finally, engage the advice of the experts. Ask the women in your club what kinds of services do they want, then do your best to provide those services, and let everyone know that you’re doing so. Don’t forget to go to the official experts, too. Some marketing consultants focus exclusively on strategies for marketing to women; they can point out weaknesses in your existing campaign and show you how to polish it up for the demographic. Plenty of books and articles on the subject exist too. I’m not suggesting, by the way, that you forget all about the men—but chances are that if the women are happy, the men will be too.

Youth Obesity and You

Youth Obesity and You

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Earlier this year, reassuring news about childhood obesity emerged: For 2- to 5-year-olds, rates have plummeted 43 percent in the past decade. The data comes from a major federal health survey and is the first indication that America may be turning the corner on the childhood obesity epidemic. Given evidence that children who are overweight or obese at 3- to 5-years old are five times as likely to be overweight or obese as adults, this is very hopeful news.
But we’re not in the clear yet. It’s still the case, according to the Centres for Disease Control and Prevention (CDC), that 20.5 percent of 12- to 19-year-olds—or 1 out of every 5 kids—are considered obese. Moreover, the CDC reports, only 12 percent of kids ages 12 to 15 are getting the amount of moderate to vigorous physical activity recommended by federal guidelines: 60 minutes each day. The consequences of childhood obesity, or simply of too little activity in childhood, can be disastrous later on: cardiovascular disease, diabetes, bone and joint problems, sleep apnea, poor self-esteem, stroke, cancer, osteoarthritis—the list goes on and on.
Happily, health facilities, and in particular sports facilities that train youth, can make a big difference. First, help spread the word: Send newsletters, post on social media, hang up flyers in your facility, put up a billboard-sized sign in your window—however you do it, get the word out there that there is a problem. Use the numbers the CDC provides (they’re sadly impressive—for example: In 2010, more than one-third of American children and adolescents were overweight or obese). Also mention the good news: The fact that obesity rates for young children have dropped can be offered as a source of hope, and as motivation to continue making improvements.
Also, explicitly describe how your facility helps combat the dire figures. List the classes you offer that keep kids moving for at least 60 minutes; highlight any special deals parents can take advantage of. Invite new students in for free trial classes. Post videos showing kids having fun at your facility. If you’re a health club or fitness center that does not cater to kids, get the word out there anyway—and then explain why it’s crucial for parents, teachers, and other adult role models to stay in shape if they want future generations to stay in shape.
You can also consider doing what AussieFIT, a health club with two venues in Ohio, has done. In response to the CDC’s 2012 report, AussieFIT’s founder, Geoff Dyer, created a fitness initiative for local teens, offering free summer memberships to kids between the ages of 12 and 17. If such a program is impractical for your facility, perhaps there’s other programming—even if only educational workshops—you can offer.
If you help share the information that’s out there, show your members and clients (and potential members and clients) that you care, offer ways to make meaningful changes, and provide a free class or lecture to get folks started, you’ll be well on your way to both making a difference and boosting business.

Major Sports Tourism Complex Planned for Orlando Area

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Seminole County, Florida, is planning the construction of a major sports complex aimed at attracting youth athletic tournaments. The $27-million complex, designed to stretch over 102 acres, will include a baseball stadium and fields for soccer, lacrosse, football, and softball.
The county sits close to Disney World and other large, popular theme parks, and has been looking for a way to increase local tourism. A study conducted by Seminole County suggested that one tournament could draw as many as 1,900 people. According to the study, 17 events in one year could generate about $19 million for the local economy and add more than a dozen jobs. After five years, and with additional tournaments, the income generated locally would rise to $25 million, county officials said. The figure represents spending by visitors at nearby hotels and restaurants, retail stores, and other businesses.
Eric WIllin, COO, of EZFacility, a sports facility management software developer in Woodbury, New York, noted that city and county governments around the country are looking into establishing similar sports complexes as a way to generate revenue and support local business. “Youth sports travel has become a huge industry,” he said. “Families like the idea of traveling with a purpose, and if that purpose is deepening or challenging their children’s skills — or just allowing their kids to have as much fun as possible — then all the better. Simply put, it’s become a multibillion-dollar industry.” According to the latest figures compiled by the National Association of Sports Commissions, an Ohio-based group that works with tournament organizers and facilities, families spent an estimated $7.68 billion traveling with their children to youth-sports tournaments in the United States in 2011.
The proposed Seminole County facility would include 15 lighted fields with synthetic turf, suitable for baseball, softball, soccer, and lacrosse. The complex would also include a pavilion, walking paths, a playground, and a food-truck court. In addition to catering to athletic tourism, county officials noted, the complex would open its doors to local residents as well, allowing them use of the fields and other facility amenities.

Professor Wins Grant to Study Effectiveness of HIIT vs. Army Workouts

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A grant of more than $2.52 million has been awarded to an assistant professor of kinesiology at Kansas State University, who aims to compare the effects of high-intensity interval training (HIIT) with usual Army physical readiness training among active-duty military personnel.
The professor, Katie Heinrich, received the grant from the National Institutes of Health’s National Institute of Diabetes and Digestive and Kidney Diseases. Her study, she said in a press release from the university, could shed light on the issue of obesity in the military because of the potential HIIT offers for promoting fat loss through increased post-exercise fat metabolism.
“A study that looks at the effects of HIIT in comparison with a rigorous exercise program like that of the U.S. military is deeply significant for the fitness industry,” said Eric Willin, COO of EZFacility, a fitness center management software developer in Woodbury, New York. “Given the popularity of HIIT-focused programs, an understanding of how they compare with Army-style exercising could help gym, health club, and fitness center owners better understand how, where, and how much to incorporate and promote HIIT in their facilities.”
According to the university’s pres release, Heinrich and her team will work with the Command and General Staff College and Combined Arms Center at Fort Leavenworth, Kansas.

Some Changes In Credit Card Processing

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As of October 17th, 2014 Visa and MasterCard will be enforcing revised standards in the handling of declined transactions for card not present activity.

MasterCard’s requirement is intended to discourage repeated and excessive resubmissions by merchants of certain types of previously-declined transactions, which can burden issuer processors’ systems. Generally, such practices occur with preauthorized recurring or installment transactions. Merchants are permitted to resubmit such transactions, with limitations, if initially declined; however, transactions that are declined as lost, stolen, capture (pickup) card, or invalid will never be eligible for a subsequent issuer approval and repeated resubmissions can be costly for issuers.

Enforcement of MasterCard’s requirement will occur by means of issuers submitting non-compliance complaints to MasterCard in response to abusive authorization practices of this nature. MasterCard will not systematically enforce, and the rule is not intended to obligate a merchant to monitor and inhibit cardholder-initiated, standalone purchases from being submitted for authorization based on prior activity associated with the account number.

The risk of being fined by MasterCard is present, if MasterCard is advised that a merchant continues to resubmit previously-declined transaction and does so in an abusive manner.

What is changing?

The revised standards dictate that in the event of a declined transaction, merchants are no longer permitted to resubmit transactions that have declined for any of the following decline reasons:

  • Pickup Card
  • Invalid Account Number
  • No Such Issuer
  • Pickup Card – Lost Card
  • Pickup Card – Stolen Card
  • Expired Card

Please Note: If an updated expiration date or account number is obtained from the customer, the transaction may be resubmitted for authorization using the updated account information.

Enforcement

Enforcement will consist of issuers submitting non-compliance complaints to Visa and MasterCard in response to abusive authorization practices that do not adhere to the revised standards. It is important to note that MasterCard will not systematically enforce, and the rule is not intended to obligate a merchant to monitor and inhibit cardholder-initiated, standalone purchases from being submitted for authorization.

Please Note: Not adhering to the revised standards could result in fines from credit card companies, starting at $1,000.

Healthier Planet, Healthier You

Healthier Planet, Healthier You

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I’ve talked about the Green Sports Resource Directory in this space before. Created by the U.S. Environmental Protection Agency, it’s a collection of online resources designed to help sports facilities, leagues, and college and university teams reduce their carbon footprints. With inspiring success stories and links to organizations devoted to helping sports-oriented businesses make environmentally sound decisions, the website illustrates the benefits of greening sports. It also links to tools that can help facilities and teams track and control their energy consumption, like EPA’s Energy Star Portfolio manager, and to lists of products that perform well and are cost efficient—while also being safer for the environment.
Bottom line: It’s a great resource, it can save you money, and it helps make a better planet. Already, sports outfits across the country are making a commitment to protect the health of employees and clients and to improve the environment. The Seattle Mariners have used energy efficiency techniques to reduce their electricity consumption by over 90 percent—and to reduce energy costs by $50,000 per year. Brooklyn’s Barclay’s Center earned a LEED Silver certification by the U.S. Green Building council last year, and it has challenged fans to “be green” by using public transit, recycling, and reducing paper waste associated with tickets. In West Columbia, South Carolina, a former dump and landfill site was transformed into a recreational area, with a mini-golf course, a driving range, a practice golf course, a ball park, and—I love this detail—a recycling center.
Chances are your facility, league, or team already has taken some steps toward becoming greener. You reuse, reduce, and recycle; you advise your employees not to print out emails unnecessarily, and you communicate with your clientele virtually more than on paper; you choose machines that use energy efficiently. But probably you can take your efforts further. Can you invest in solar energy? (I know a horseback-riding training center in upstate New York with state-of-the-art stables, a vast indoor arena, 34 acres of beautiful land, and a big, old-fashioned farmhouse, where, because of solar panels on the roof, the electricity bill comes to $19 per month.) Can you use products that conserve energy? Can you clean without harmful chemicals? Can you boost efforts to get everyone in your facility—managers, employees, fans, members, and clients alike—wasting less and conserving more?
Moreover, can you effectively advertise your efforts? Because in addition to saving money and making the world safer, operating a greener business can attract the attention and loyalty of consumers whose concern about climate change and environmental health lead them to make decisions based on green practices. Want new members, customers, or clients? Reduce your energy consumption and let everyone know you’ve done so.

Reflect on Your Business Decisions

Consider Your Business Decisions

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If you own a health club or sports facility, you know that about 98 percent of the job consists of making decisions. In any aspect of life, decision-making can be challenging, but in the context of running a business, it can be especially nerve-wracking. The success of the business, your livelihood, the livelihood of others—all of these things depend on you making sound decisions (and, when we’re talking health clubs and sports facilities, the health and happiness of a lot of people also can depend on those decisions).
IHRSA’s blog recently ran an interesting piece featuring three health club owners and the business decisions they’re most proud of. Luke Carlson, CEO of Discover Strength in Plymouth, Minnesota, said that he’s proudest of his club’s decision to make the development and treatment of staff its highest priority. “Our increases in revenue always seem to be linked to our investment in our employees,” he says. “We started with only part-time employees. As soon as we created full-time, career track, salaried positions, our revenue dramatically increased…. When we gave our staff budgets for travel and continuing education, our revenue increased even more. Every time we make an effort to improve our staff and demonstrate that we care about them, they seem to be increasingly effective with our clients.”
Floriane Chatron, Founder of Aquaflorès in Paris, France, says she is proudest of launching an aqua-wellness facility in a difficult market with many low-cost competitors. “I am proud to have taken up this challenge, which, to most observers, seemed doomed to fail,” she says. And Jason Cerniglia, owner of Hoover Fitness in Hoover, Alabama, said he’s proudest of his decision to write an exercise and diet book. “First,” he noted, “I can help people anywhere and anytime, regardless of whether they are members or not. Second, instead of paying for a one-hour diet consult, people can buy the book and get the information they need. Third, it’s a great retention tool for my club because it helps members get results. Fourth, it can be a retention tool for other clubs. Most of all, the book can help deconditioned people, because it teaches how to get results and still enjoy life.”
While each of these decisions offers good ideas to other business owners (definitely prioritize your employees’ well being, don’t hesitate to launch something you believe in even if no one else seems to—and maybe it’s time to start thinking about writing a book!), the lesson here really is that, as a health club or sports facility owner, you can benefit from taking a moment to reflect on business decisions you have made. Which one are you most proud of? Why? Which one has been the least effective? Why? Jot down answers to these questions, and then take some time to analyze the processes you used while making your best decision and your worst one. Were other people involved or was it a solo choice? How did you conduct research before making the decision—or did you? Do your colleagues agree with your assessment of your best and worst decisions? Do they have ideas for how to continually make good ones? What have you learned from the decisions you’ve made?
The thing is, decision-making is tricky—enough that it’s its own field of study within cognitive science research. No one really understands how it works. The more familiar you are with your own decision-making processes, the more likely you are to have an immediate answer (or so many immediate answers that you might have trouble deciding which one to give) the next time someone asks you what business decision you’re most proud of.

New Sports Facility at Wilmington College Takes Holistic Approach to Athletics

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Wilmington College, in Wilmington, Ohio, recently broke ground on an $8.4 million Center for Sport Sciences. A multi-purpose facility featuring medical services for athletes, athletic training areas, classrooms, labs, indoor fields, and batting cages, the 41,000-square-foot complex is expected to begin operating by summer 2015.
In addition to its own offerings, the Center for Sport Sciences will include space for satellite offices of Beacon Orthopaedics & Sports Medicine, Drayer Physical Therapy, and Clinton Memorial Hospital.
Athletic training and sports management are two of the most popular majors at Wilmington College, where nearly 45 percent of the 1,100 students enrolled at the main campus are involved in intercollegiate athletics. Terry Rupert, vice president for athletics administration, told the Cincinnati Business Courier that “the center will directly impact well over half of [the college’s] student body as they engage in their academic, athletic, and recreational pursuits, and will be an especially appealing attraction for prospective students.”
“It makes good sense for a sports facility at an educational institution to approach athletics holistically, with an eye toward teaching sports science and providing medical services to athletes,” said Eric Willin, COO, a sports facility management software developer in Woodbury, NY. “We look forward to seeing this center in action once construction is complete.”
The athletic training portion of Wilmington’s new facility will include two in-ground hydrotherapy pools, electrical muscle stimulators, and cryo-compression and ultrasound units. The practice spaces will feature an indoor, multi-use field with artificial turf and batting cages. The facility will open to an outdoor, lighted field with artificial turf for a range of sports.